Reserving a Desk in LIDA

This is the User Guide for Planon, the desk booking system for LIDA. Planon should be used by LIDA colleagues to book and/or cancel a desk within LIDA.

Housekeeping

  • Please make sure to cancel your booking if you do not come in.
  • Please make sure to leave desk and pedestals clear.
  • Please make sure all IT kit is left on desk.
  • Each desk should have a chair, pedestal, PC, keyboard, mouse and two monitors connected via cable, if you are booked into a desk without any of the above, please contact Kimberley Wright or Karen Fletcher.

How to log in

  • Click here to access the Planon log in page. If this does not work, please copy the following link and paste on your browser: https://uolplanon-prod.planoncloud.com/
    • If you are a temporary member of staff or student, log in on the left side panel with username@leeds.ac.uk. Upon first log in please use the initial password: secret (we highly recommend you to change this after your initial log in);
    • If you are a permanent member of staff, log in via the UoL Single Sign-on on the right side panel with your usual University credentials.
  • When logged in, click on the ⚙ (gear icon on top right corner of your page).
  • Once the ribbon opens, add your parent Faculty. i.e. Medicine & Health, Environment, etc.
  • After selecting your department, make sure to close the ribbon above so the options of UoL Reservations are no longer greyed out.

Click here to watch the tutorial of ‘How to log in’.

How to book a desk

  • Click on ‘Book a desk’.
  • The requestor will automatically be populated as yourself, however you can easily change this to another colleague should you wish to book on their behalf.
  • Select ‘Time and Location’ on top of the screen and choose start and end date/time.
  • If this is your first time logging into Planon, we advise you to click on ‘Show more search options’ and pin ‘Property’, ‘Floor’ and ‘Neighbourhood’ by clicking on the blue pushpin symbol (🖈) on the right-hand side of these boxes.

  • To find LIDA’s desks, docking stations or office, use the below details and press RETURN (↩): Neighbourhood: LIDA (for bookable desks); LIDA docking stations (for laptop use only); LIDA Offices (for LIDA offices).

    Please note, there are now 3 neighbourhoods in Planon for LIDA:
    LIDA: for desks on the open-plan office.
    LIDA docking stations: this includes all desks for laptop use only.
    LIDA offices: this includes all bookable offices in LIDA.

  • The above will prompt you to all available desk spaces in LIDA, you can choose to see the ‘Unavailable reservation units’ (this will show you which desks are booked by who and for how long). You can also view more of LIDA’s desks by clicking on the blue arrow ‘>‘ above the desk’s table.
    • The desks will show as 138291-BXX, the desk numbers will be –BXX, which you can reference against our floorplan. The first part of the code is unchangeable.
  • Click ‘Continue’.
  • You will now have an overview of your reservation, you can either:
    • Cancel this by clicking on ‘Cancel this reservation’;
    • Repeat your booking by clicking on ‘Repeat this reservation’;
    • Close the window by clicking on ‘Ok, close the wizard’.
      Please note: there is no email confirming you booked or cancelled a desk for yourself.

Click here to watch the tutorial of ‘How to book a desk’.

How to cancel a booking

  • Click on ‘My reservations’
  • You will be able to see all reservations made under your name.
  • To cancel, simply choose the reservation and click on ‘Cancel this reservation’ then click on ‘Continue’.

Click here to watch the tutorial of ‘How to cancel a booking’

Bookable rooms and desks

Open Plan Bookable Desks

04, 06, 10, 11, 12, 13, 18, 19, 20, 21, 22, 23, 24, 25, 26, 27, 28, 30, 31, 32, 33, 34, 35, 36, 37, 38, 41, 42, 44, 45, 47, 51, 56, 59, 62, 64, 66, 69, 71, 73, 74, 75, 76, 77, 78, 80, 81, 82, 85, 87

Bookable Docking stations

05, 07, 08, 09, 17, 39, 40, 43, 55, 57, 58, 61, 63, 65, 70

If you experience issues connecting to the wired network from your laptop via the docking stations in LIDA, please do the following:

  • Raise a ticket with IT saying that you are unable to utilise the ethernet connection via the docking stations in LIDA and request that they do the necessary actions to enable this.
  • Quote your laptop hostname (to find this, click on the bginfo icon, or type hostname from a command prompt). When logging the ticket, please select the Worsley Building and room 11.1070 or 11.010 (both relate to the open plan office space in LIDA) when it asks for your location.

Bookable Offices

Office number Planon code
11.13 138287-B11
11.14 138288-B09
11.71 138307-0088
11.73 138309-0054
11.76 138312-0053
11.77 138313-0052
11.78 138314-0002

Contact us

For any queries, please contact Kimberley Wright or Karen Fletcher.